Category Archives: Information

What to Do Every Day to Succeed in Business | Intuit Small Business Blog

Your parents probably told you to brush your teeth, make your bed, and eat your vegetables every day, so that you’d develop into a healthy adult. What routine tasks are as vitally important to the growth of your company?

Here’s a list of daily must-dos from a few business gurus.

1. Set priorities. Make a list of your priorities daily. “I have clients make a list of 20 things they have to do in the next couple of weeks. I have them break them down into three columns, top priority, priority and routine. Once all items are in the correct column they start with the top priorities and move on to the next column. Creating this tool every evening for some is needed to stay focused on being productive, not busy. There’s a difference,” says Rich Schuttler, author Everyday Leader Heroes. “Failing to plan means they won’t get done. Too many people believe they can manage this without formalization, but few can,” he says.

2. Crunch some numbers. Identify your top three success metrics — and track them daily. These metrics may include: number of new customers, number of repeat orders, inventory of key products, etc. By recording this data daily, you’ll ensure that you stay on track toward meeting your business goals and can address any issues as they occur, says Fred Lizza, CEO of Dydacomp, a provider of order management solutions.

In addition, check sales from the previous day. Small-business owners who don’t know sales from day to day are unaware of what’s happening in real time. “A day without sales is like a day without sunshine, with a storm coming,” Schuttler says.

3. Make customers a priority. Every day, focus on getting more clients or customers. “Too many business owners get bogged down in paperwork, logo design, networking conferences, and the like. The primary thing is getting customers to buy your product or service, keeping them happy and figuring out how to get more,” says Jonathan Watson, media director for RecordsFerret.com, which conducts record searches. Talk to your customers every day.

4. Be present. Walk around. Ask how things are going, and remind staff members that you are available if they have any questions or concerns. Talk — and, more importantly, listen.

“Catch an employee ‘doing something right,’” Lizza advises. “It is important to recognize employees’ successes. Happy employees create happy customers.” Give your people developmental feedback to enhance their performance, too. Don’t wait for an end-of-the-year review.

Use your product or service daily, too. “If you make something, you should try to find a way to use it every day,” says RJ Bardsley, senior vice president at Racepoint Group, a communications agency. How else will you know what you could do better?

5. Read. “A lot of companies I work with are fighting for market share with two or three competitors. A quick news scan in the morning provides context for every discussion you’re going to have throughout the day — with employees, reporters, customers,” Bardsley says.

“The key is to read quickly. Scan three publications, set up a news feed on Google, or set up a reader in WordPress. Spend no more than 15 minutes a day.”

6. Move forward. Realize two things: First, procrastination is a decision, even if your goal is to avoid a decision. Second, your goal needs to be success, not perfection. “When you’re 80 percent ready, go,” says Linda Henman, author of Landing in the Executive Chair.

“Don’t be afraid to take a chance just because you might fail,” says Fran Tarkenton, co-founder of SmallBizClub.com. “Our most important lessons come from failures.”

7. Stop to think. “Business owners can’t be creative and innovative when they’re running around at 100 miles an hour with their hair on fire. Neither can anyone else when they see that in the owner,” Schuttler says. “Go to the gym, take a walk, run, meditate. Find a way to reduce stress and stay healthy.”

Dawn Reshen-Doty, president of Benay Enterprises, adds: Ask yourself, “What can I do today to be a better employer, service provider, or human being? Taking a few minutes to focus on the bigger picture can make everything come into focus.”

8. Look back — and ahead. At the end of each workday, reflect on the day, assess its outcomes, and self-correct the next day what needs to be done better or over. As Schuttler notes, “Failure to review the past often means it gets repeated, and in small businesses, small problems repeated over and over mean disaster.”

Meanwhile, take 30 seconds a day to reflect on where you’re going to be in three years, Bardsley advises. “It’s a good practice, and sometimes provides the inspiration you need to keep moving things forward.”

 

What to Do Every Day to Succeed in Business | Intuit Small Business Blog.

The One Thing Successful People Never Do | LinkedIn

Success comes in all shapes and colours. You can be successful in your job and career but you can equally be successful in your marriage, at sports or a hobby. Whatever success you are after there is one thing all radically successful people have in common: Their ferocious drive and hunger for success makes them never give up.

Successful people (or the people talking or writing about them) often paint a picture of the perfect ascent to success. In fact, some of the most successful people in business, entertainment and sport have failed. Many have failed numerous times but they have never given up. Successful people are able to pick themselves up, dust themselves off and carry on trying.

I have collected some examples that should be an inspiration to anyone who aspires to be successful. They show that if you want to succeed you should expect failure along the way. I actually believe that failure can spur you on and make you try even harder. You could argue that every experience of failure increases the hunger for success. The truly successful won’t be beaten, they take responsibility for failure, learn from it and start all over from a stronger position.

Let’s look at some examples, including some of my fellow LinkedIn influencers:

Henry Ford – the pioneer of modern business entrepreneurs and the founder of the Ford Motor Company failed a number of times on his route to success. His first venture to build a motor car got dissolved a year and a half after it was started because the stockholders lost confidence in Henry Ford. Ford was able to gather enough capital to start again but a year later pressure from the financiers forced him out of the company again. Despite the fact that the entire motor industry had lost faith in him he managed to find another investor to start the Ford Motor Company – and the rest is history.

Walt Disney – one of the greatest business leaders who created the global Disney empire of film studios, theme parks and consumer products didn’t start off successful. Before the great success came a number of failures. Believe it or not, Walt was fired from an early job at the Kansas City Star Newspaper because he was not creative enough! In 1922 he started his first company called Laugh-O-Gram. The Kansas based business would produce cartoons and short advertising films. In 1923, the business went bankrupt. Walt didn’t give up, he packed up, went to Hollywood and started The Walt Disney Company.

Richard Branson – He is undoubtedly a successful entrepreneur with many successful ventures to his name including Virgin Atlantic, Virgin Music and Virgin Active. However, when he was 16 he dropped out of school to start a student magazine that didn’t do as well as he hoped. He then set up a mail-order record business which did so well that he opened his own record shop called Virgin. Along the way to success came many other failed ventures including Virgin Cola, Virgin Vodka, Virgin Clothes, Virgin Vie, Virgin cards, etc.

Oprah Winfrey – who ranks No 1 in the Forbes celebrity list and is recognised as the queen of entertainment based on an amazing career as iconic talk show host, media proprietor, actress and producer. In her earlier career she had numerous set-backs, which included getting fired from her job as a reporter because she was ‘unfit for television’, getting fired as co-anchor for the 6 O’clock weekday news on WJZ-TV and being demoted to morning TV.

J.K. Rowling – who wrote the Harry Potter books selling over 400 million copies and making it one of the most successful and lucrative book and film series ever. However, like so many writers she received endless rejections from publishers. Many rejected her manuscript outright for reasons like ‘it was far too long for a children’s book’ or because ‘children books never make any money’. J.K. Rowling’s story is even more inspiring because when she started she was a divorced single mum on welfare.

Bill Gates -co-founder and chairman of Microsoft set up a business called Traf-O-Data. The partnership between him, Paul Allen and Paul Gilbert was based on a good idea (to read data from roadway traffic counters and create automated reports on traffic flows) but a flawed business model that left the company with few customers. The company ran up losses between 1974 and 1980 before it was closed. However, Bill Gates and Paul Allen took what they learned and avoided those mistakes when they created the Microsoft empire.

History is littered with many more similar examples:

  • Milton Hershey failed in his first two attempts to set up a confectionary business.
  • H.J. Heinz set up a company that produced horseradish, which went bankrupt shortly after.
  • Steve Jobs got fired from Apple, the company he founded. Only to return a few years later to turn it into one of the most successful companies ever.

So, the one thing successful people never do is: Give up! I hope that this is inspiration and motivation for everyone who aspires to be successful in whatever way they chose. Do you agree or disagree with me? Are there other things you would add to the list of things successful people never do? Please share your thoughts…

read more via The One Thing Successful People Never Do | LinkedIn.

How to Read a Cash Flow Statement | Intuit Small Business Blog

Business papers and red pencilHow much money does your company have available right now? That’s a question your cash flow statement can answer.

As its name suggests, a cash flow statement charts the flow of money into and out of your business. It’s all about gauging liquidity — or cash on hand — so that you can make smart decisions about paying bills and buying additional assets or inventory.

When viewed with your company’s income statement (a report of sales and expenses during a specific time period) and balance sheet (a summary of the net worth of your company on a given day), your cash flow statement gives you a complete view of your company’s financial profile. (Publicly traded companies are required to disclose all three statements to the SEC each quarter.)

Let’s break down a typical small-business cash flow statement and review each of its sections. Print or view this sample statement [PDF] to follow along.

Read more: http://blog.intuit.com/money/how-to-read-a-cash-flow-statement/#ixzz2Z9RQOjsO

How to Read a Cash Flow Statement | Intuit Small Business Blog.

Writing Off Your Summer Vacation – My Money (usnews.com)

If you’re lucky enough to get away this season, consider making vacation plans that will enable you to deduct some of your travel expenses. The only way to do this is to include certain activities in your trip.

Combine business with pleasure. Take a meeting for business in a distant location and all of your airfare is a deductible business expense even though you spend some time on your personal activities. As long as the primary purpose of the trip is business within the United States, transportation and lodging costs and 50 percent of meal expenses on business days can be written off. If you drive instead of fly, you can deduct 56.5 cents per mile, plus parking and tolls.

However, there’s no red line for determining whether the primary reason for your trip is for business or pleasure. Clearly, if you spend more days on business than personal activities, it demonstrates a business need for the travel.

The key to nailing down a deduction for business travel is good record keeping. Be sure to carefully follow the rules outlined on IRS.gov so that if your return is questioned, you can back up your claims. Consider using an app like Expensify to keep track of your business-related travel expenses.

read more…via Writing Off Your Summer Vacation – My Money (usnews.com).

Do I Need an Accountant?

If you are bootstrapping, or starting a small business on a limited budget, you have probably spent some time trying to figure out where you can cut business costs and do more on your own in order to stretch the funds you have available.

One area you may consider doing it yourself instead of hiring it out is accounting. If you have an accounting background and a solid understanding of business finances, then this may be a good place to cut costs. However, if you lack experience in managing the books of a business and expect to learn as you go, you should think twice. Managing your own accounting system incorrectly can hurt your business not only now, but also in the long-term.

Here is a rundown of the things an accountant can do for a small business owner. Review the list carefully, especially if you’re still unsure why an accountant may be a good resource to add to your small business team.

During the Start-Up Process

When you start a business, there are a number of actions you need to take and systems you need to set up in order to create the foundation of a successful business. Here are some ways an accountant can help:

via Do I Need an Accountant?.

Special VA Electronic Filing Mandate Reminder

All Withholding Tax filers are required to file returns and make payments electronically for tax periods beginning on or after July 1, 2013. The due date for the first returns and payments required by the mandate differs by filing frequency. The mandate is effective for:

 

  • Monthly filers      beginning with the July 2013 return, due on August 25, 2013.
  • Quarterly filers      beginning with the July – September 2013 return, due on October      31, 2013.
  • Seasonal      filers      beginning with the July 2013 return, due on August 25, 2013 or      the first subsequent month the business has an employee.

If you have questions on setting this up, call us today. We may be able to walk you through it over the phone. 540-309-5165

Rules for 2013 Summer Hiring

Obtain W-4s from all summer employees, even the owners’ children, students working part-time and foreign students.

 Withhold FITW from all employees, including the owner’s spouse/children, unless a W-4 claims exempt.

Withhold FICA from all employees, even high-school students and those who receive SS benefits. Exception: Employees under 18 working for sole-owner parents.

Pay overtime for hours actually worked over 40 hours in the workweek. You are not required to include as hours worked paid time off (holidays, vacation days). Do not substitute paid nonwork hours for work hours to make all hours straight time, thus avoiding overtime pay.

Example: Eric works 12 hours a day, 4 days of the workweek. He is off the 5th day, a holiday, but is paid for 8 hours. He is correctly paid 40 hours’ straight time + 8 hours’ overtime + 8 holiday (nonwork) hours. Eric’s employer is not allowed to substitute the 8 hours’ holiday pay for Eric’s 8 hours of overtime to avoid paying the overtime rate.

Paid holidays and vacations

Under federal law, paid holidays for part-time and summer help are always optional, but check state laws.

No paid vacation is required—but if you provide paid vacation, some federal and state laws apply.

Benefits

For temps and part-timers, benefits are optional; if offered, they should be explained in a written benefits plan.

–The American Institute of Professional Bookkeepers (AIPB)

Three Things I’ve Learned From Warren Buffett by Bill Gates| LinkedIn

Know how valuable your time is.

No matter how much money you have, you can’t buy more time. There are only 24 hours in everyone’s day. Warren (Buffett) has a keen sense of this. He doesn’t let his calendar get filled up with useless meetings. On the other hand, he’s very generous with his time for the people he trusts. He gives his close advisers at Berkshire his phone number, and they can just call him up and he’ll answer the phone.

(Good advice for all business owners…spend time doing what you do best, and leave the other details to those who know those details best. Contact us today (moorebookkeeping@msn.com) if you’d like to stop dealing in the bookkeeping details!)

via Three Things I’ve Learned From Warren Buffett | LinkedIn.

Outsourced Bookkeeping Provides Safe Keeping For Your Business’s Financial Data

The Tornado recently in Moore, OK reminds us of the devastating effects a natural disaster can have on a community. Just as families are working to rebuild their lives, so too are the small businesses that were impacted by the storm.

Kai Ryssdal of American Public Media’s Marketplace interviewed a business owner in Moore, Oklahoma whose business was completely destroyed by the tornado. In the interview, Kai asked the business owner about her business forms and client records. She responded by saying:

“Luckily I did find my [client] records, and I have a CPA offsite … that was the saving grace because I didn’t get the computer backup.”

Regardless of scale, natural disasters have proven that even traditional backups can fail. For instance, say your office experiences a fire, flooding, or even an earthquake, and everything is damaged. Your paper records are gone and your computer equipment is unsalvageable. You can’t rely on keeping your most important business information backed up on an external hard drive. Storing your information with an offsite financial professional can help by protecting your mission critical data so that when it is time to reopen your business, you have all the information you need at hand.

Outsourced Bookkeeping Gives You Peace of Min

via Outsourced Bookkeeping Provides Safe Keeping For Your Business’s Financial Data.

Three Words That Will Transform Your Career | LinkedIn

Every time you encounter another person, think: help this person. It’s not altruistic. Nothing else can so quickly supercharge your career and improve the quality of your life.

When you walk into Starbucks for a coffee, think help this person about the barista who serves you. Instead of being frustrated that he isn’t moving fast enough, see if you can make him smile. Better yet, tell him to keep the change.

When the phone rings on a busy day, don’t get frustrated by the interruption. Think help this person while you answer the phone. Doing so will change your demeanor, your thought process, and the entire interaction.

If you have a subordinate who isn’t pulling her weight, instead of criticizing her, every time you see her think help this person. This doesn’t mean let her slide, or ignore her shortcomings. It means help her either improve her skills or find a position better suited to her strengths. But don’t just brush her aside; really help her.

 

But wait a minute – I know what some of you are thinking. What about the people who take credit for other people’s work? What about the rich and powerful who have gotten that way by crushing others? Doesn’t their success prove me wrong?

Not at all. Sure, there are some people who take the exact opposite strategy. But it takes real skill and focus to succeed by being evil, and most of us just don’t have the fortitude to pull it off. For those of us with a soul and a heart, the only real choice is to succeed by helping others.

By first thinking help this person, you will change the ways that others perceive you. There is no faster or more effective way to change your interactions and relationships. You will be viewed as a positive, constructive, helpful and dependable person. People will think you are more perceptive, attentive and understanding.

That’s why this way of thinking is not altruistic; it is selfish, in the best sense of the word. The single best way to help yourself is to always be looking for ways to help other people. Sure, you’ll be making the world a better place, and in the course of your life you will help many thousands of people. But don’t do it because you ought to, or because it’s the “right” thing to do.

Think help this person because you’re selfish, and proud of it.

Thanks for reading this.