Category Archives: Tax Time Prep

Internet Sensation Charles Ramsey Gets Free Food From McDonald’s: Do You Want Taxes To Go With That? – Forbes

On May 6, 2013, Charles Ramsey made national news – all while eating a hamburger. His 9-1-1 call was instrumental in the rescue of kidnapping victim Amanda Berry and two other women, Michelle Knight and Gina DeJesus. Berry had been missing since 2003; Knight and DeJesus disappeared in 2002 and 2004, respectively.

Ramsey had just returned from McDonald’s when he heard a scream and noticed Berry trying to escape from the house next door. He ran from his living room and together with a neighbor, Angel Cordero, he broke down the door and let her out. Berry explained who she was and Ramsey called 9-1-1. He was remarkably calm while offering her description to the dispatcher and confirming that she needed an ambulance. Ramsey couldn’t answer whether the captor was still in the house, saying “I don’t have a fuckin’ clue, bro. I’m just standing here with my McDonald’s.” That line went viral as news of the remarkable discovery of the girls spread like wildfire on the internet.

Please read the rest at Internet Sensation Charles Ramsey Gets Free Food From McDonald’s: Do You Want Taxes To Go With That? – Forbes. Wonderful story.

Keep Track of Your Receipts!

auditKeep track of your receipts!

Businessman claimed he ran a proprietorship and filed a Schedule C showing a substantial loss for the year. The IRS denied most of the deductions on the return because the taxpayer lacked sufficient records to support them. The taxpayer appealed to the Tax Court.

Held: Mostly for the IRS. Under §162, Trade or business expenses, a taxpayer must prove that the expense was ordinary and necessary for carrying on a trade or business; and the expense was paid.

For many of the expenses, the taxpayer proved one of the elements but not the other, providing bank statements showing checks written to office supply stores and the USPS — but no  detailed record of items purchased  and how they related to the business. For other expenses, the taxpayer had invoices showing the amount due and how these items related to the business —but no proof the invoices actually were paid.

Acceptable proof could include receipts, cancelled checks or credit card statements. The court ruled the evidence provided by the taxpayer was so scant that the court could not even estimate deductions under the Cohan rule.* The court denied most of the deductions because the taxpayer did not prove both key elements for each deduction.

* The Cohan rule lets the IRS and courts use other sources to estimate expenses and amounts, if the evidence is both credible and sufficiently detailed to verify the deduction and to make a reasonable estimate of the amount.

More requirements: Some expenses, such as travel, meals, entertainment and auto expenses, require more proof under §274, Disallowance of certain entertainment, etc., expenses. The IRS and courts have no flexibility on these items and deny deductions unless all of the substantiation required by the regulations is provided. [Fleming v. Commissioner, T.C. Memo. 2010-60]

–American Institute of Professional Bookkeepers

Analyzing Business Expenses

budgetTracking business expenses is essential for staying profitable and predicting future income and expenses. Whether you’re doing the analysis or leaving that to your financial person, it’s important to know what’s going on with the finances of your business.

1.         Compare the budgeted numbers to the actual numbers.

If you don’t have a budget, create one based on past years’ data and soldier on from there. Knowing what you plan to make and spend over a year’s time and tracking that plan against actual spending month by month is very helpful in forecasting what lies ahead and how to fix it.

2.         Analyze the income statement.

Accounting software (such as QuickBooks) provides a report of operating expenses called the Profit & Loss Statement or Income Statement. Compare the operating expense figures to last month, last quarter, the average of the last three months, average year to date, and the same month last year. By doing this, expense trends can be identified making it easier to see if a particular expense has increased. This provides the chance to find out what’s happening before it gets out of control.

3.         Understand the business’ fixed and variable costs.

You’ll always have an electric bill, but maybe you only have to buy milk for your ice cream business in the spring and summer months (since ice cream sales are zip in the winter). This is the difference between fixed and variable costs. Fixed costs are always there, whether you have income or not—variable costs depend on the amount you’re selling.

4.         Breakeven analysis.

This is the volume of sales needed to cover all costs. A breakeven point can be determined once the variable and fixed costs for the business are known.

To have a strong and successful business it is imperative to have a clear understanding of the financial impact that the most basic business decisions have. Analyzing business expenses is critical to making informed and profitable decisions for your business’ future.

The Top 5 Documents Your Accountant Needs to Do Your Small-Business Taxes | Intuit Small Business Blog

signatureAs a small-business owner, tax time can be stressful, as you scurry to pull together all of your receipts and try to remember everything you did last year.Although accountants can help you sort and summarize, it’s a lot less expensive if you do that part yourself.

Here are the top five things that your accountant really needs to do your taxes.

1. Financial Statements — A basic set of financial documents comprises a balance sheet, an income statement, and a cash-flow statement. For tax purposes, the income statement is the one most used by your accountant, but she will also want to see the company’s assets and liabilities.

2. List of Capital Asset Activity — If you bought, sold, or disposed of any capital assets in the company during the year, you must account for it in your tax return. Your accounting software will allow you to print out a list of all of your capital-asset activity for the year, and this will give your accountant enough detail to classify any changes. If your listing does not specify the exact nature of the assets being bought and sold, make notes in the margin.

3. Vehicle Log — If you sometimes use your own car for business purposes, you can claim a portion of the car’s operating expenses as a tax deduction against your business income. The IRS allows you to calculate this one of two ways: The detailed method starts with adding up all of your vehicle operating expenses (loan interest, lease costs, gas, repairs and maintenance, and insurance). Next, divide the miles driven for business by the total miles driven in the year and apply the resulting percentage to the operating costs. This is your allowable deduction. The simplified method allows you to apply an IRS-mandated mileage rate to the total business miles driven in the year. Under both methods, you are required to keep track of your business mileage in a vehicle log. This can be as simple as jotting dates, descriptions, and miles into a blank notebook. Give this log to your accountant.

4. Summary of Home-Office Expenses — If your home office is your sole place of business, or if you regularly meet clients or customers there, you can generally claim home-office expenses. These include a percentage of your utilities, repairs and maintenance, home insurance, and mortgage interest or rent. You may calculate your home-office deduction by dividing the square footage of your office space by the livable square footage of your house or by dividing the number of rooms your home-office occupies by the total number of rooms in the house. Using either formula, multiply your total home expenses by the home-office percentage. Some accountants will ask you for all of your original receipts and others will only want the summary; be sure to ask which she expects you to provide. Note: Starting with the 2013 tax year, the IRS will allow an alternative simplified method of calculating home office expenses.

5. 1098 Forms for Mortgage Interest and Property Taxes — Your mortgage company likely issued you a Form 1098 at the end of 2012 that summarizes your mortgage-interest and property-tax payments in the year. Your accountant may ask you for this form to claim the mortgage-interest deduction that all homeowners are entitled to, and she will also need them as part of your home-office deduction. If you carry multiple mortgages, be sure to provide 1098 forms for each one.

The Top 5 Documents Your Accountant Needs to Do Your Small-Business Taxes | Intuit Small Business Blog.

Senate approves Internet sales tax bill – The Hill’s Floor Action

The Senate on Monday approved legislation that would for the first time allow states to collect billions of dollars in online sales tax revenue from out-of-state purchases.The 69-27 vote is a major victory for retail groups and state governments, who for years have fought to close what they see as a loophole that allows as much as $23 billion in annual taxes from online sales to go uncollected.

“I’ve been saying it for the past 12 years,” lead sponsor Sen. Mike Enzi (R-Wyo.) said ahead of the vote. “This bill is about fairness, it’s about leveling the playing field for brick-and-mortar shops.”

The measure split Republicans senators, as 22 Republicans voted no in addition to five Democrats. Nineteen Republicans supported the measure.

via Senate approves Internet sales tax bill – The Hill’s Floor Action.

Payroll Audits Put Employers on Edge – WSJ.com

Internal Revenue Service auditors showed up with little warning at Brian Robinson’s staffing firm in Atlanta a year ago, seeking to verify that a dozen outside contractors he had hired to handle his information-technology services weren’t, in fact, full-time staffers.

The audit was part of a government crackdown on employers who misclassify workers as independent contractors to avoid paying payroll taxes, and other employment-related expenses.

TRC Staffing Services CEO Brian Robinson says that the legal distinction between full-time staff and independent contractors can be very confusing for many employers.

Mr. Robinson says the auditors ultimately found that his 30-year-old family business, TRC Staffing Services Inc., with its 100 permanent employees and up to 20 temporary workers, was in the clear. But he says the audit was “nerve wracking” because tax law doesn’t make it easy to distinguish between full-time staff and independent contractors doing full-time work. He says the legal distinction can be confusing even for an employer with his decades of experience in the labor market.

The appeal of using outside workers is growing as many small businesses struggle to stay lean. Some employers also are turning to contractors to avoid hitting the 50-employee threshold that would require them to pay for employees’ health insurance, starting next year, under the federal health-care law, or pay a penalty.

State studies have shown that local businesses misclassify anywhere from 10% to more than 60% of their workers as independent contractors. Many business owners blame the complex tax code, which doesn’t offer black-and-white standards for telling the difference. The distinction is based on the employer’s degree of control over a worker, the length of the relationship and a series of other factors. But such factors are open to interpretation. Past court cases on the issue have

via Payroll Audits Put Employers on Edge – WSJ.com.

10 Often Overlooked Tax Breaks

1. Charitable expenses

Sure, the donation is deductible, but so are expenses incurred while doing charitable work – including possibly cleaning your candy-striper’s outfit, or your mileage on your car for taking all those (insert life-saving materials here) to those (insert needy recipient here).

2. Moving expenses

Not only can you deduct many moving expenses when you relocate – you can even deduct your very first relocation – say, after college.

3. Job hunting costs

Costs associated with looking for a new job while in a current job are deductible, as long as the taxpayer itemizes – and the costs, along with other miscellaneous itemized expenses, exceed 2 percent of the taxpayer’s adjusted gross income.

4. Military reservists’ travel credits

Reservists and members of the National Guard who travel more than 100 miles in a day and stay overnight for training can deduct related expenses.

5. Child and other care credits

Child care costs for looking after the rugrats during the summer can be deductible, too – but only for day-camp, not sleep-away camp. Care expenses for adult dependents may also be deductible.

6. Mortgage refinancing points

If a taxpayer used the proceeds of a mortgage refinancing to improve their principal residence, they may be able to deduct the points paid on the load for the year of purchase.

7. Many medical costs

Various miscellaneous medical costs – like travel expenses to and from treatments – may help taxpayers reach the 7.5 percent of AGI threshold for claiming medical expenses.

8. Retirement savings

The Retirement Savings Contribution Credit aims to get moderate- and low-income taxpayers to save, and can be worth as much as $1,000 on contributions to an eligible retirement account.

9. Educational expenses

There are tons here, including deductions for tuition and fees, the Lifetime Learning Credit, and the American Opportunity Tax Credit. If the taxpayer is getting any kind of education, they’re worth looking into.

10. Energy-efficient home improvements

While not quite as generous as before, there are still credits worth up to $500 for energy-efficient home improvements available for 2011 returns.

–From Accounting Today www.accountingtoday.com

CPAs: Fixing deficit should be government’s top economic priority

CPAs have serious concerns about the U.S. federal budget deficit.

Fifty-four percent of the more than 1,700 AICPA members surveyed Dec. 4 through Dec. 24 said deficit reduction should be the top economic priority for the U.S. government.

Lagging far behind fixing the deficit were other priorities: Creating jobs (23%), tax reform (18%), and ensuring the long-term stability of Social Security and Medicare (5%).

“CPAs in communities large and small and from coast to coast are increasingly troubled by the government’s inability to come to grips with this economic calamity-in-the-making,” AICPA President and CEO Barry Melancon, CPA, CGMA, said in a news release.

Last week, the government passed legislation that helped the U.S. avoid the “fiscal cliff.”

Congress and President Barack Obama now are preparing for what’s expected to be an intense debate over the debt ceiling and spending cuts that would be designed to reduce the deficit.

Melancon said 76% of AICPA survey respondents are sending a clear message to federal policymakers to deal with the debt crisis without delay.

“Fiscal responsibility is essential to our country’s economic sustainability,” Melancon said.

Hiring freezes (55%), reduced capital spending (53%), reduced benefits (52%), and layoffs (52%) were identified by CPAs as the most likely consequences for their clients or company if the government fails to reduce the federal budget deficit.

The gravest effects of failure to fix the budget deficit would be felt by individuals, CPAs said. Almost three-fourths of respondents (73%) said individuals and families would be affected most severely if policymakers cannot reduce the deficit.

Solving the federal deficit problem has been an area of significant focus for the AICPA. In November, the AICPA board of directors passed a resolution describing the need to put the United States on a better economic path and supporting the nonpartisan Campaign to Fix the Debt and Comeback America Initiative.

Earlier last year, the AICPA developed a video, “What’s at Stake,” to inform the public of the danger the federal deficit poses to the financial sustainability of the United States.

“We call on everyone to join together in a public dialogue to make this a national priority,” 2011–12 AICPA Chairman Greg Anton said in the video.

The focus on that effort continues as political leaders gear up for talks about spending cuts.

via CPAs: Fixing deficit should be government’s top economic priority.

2012 and 2013 tax rates, income brackets – Don’t Mess With Taxes

I know many of you are anxious to get your 2012 tax return in to the Internal Revenue Service.While the IRS has announced that it won’t accept or start processing any returns until Jan. 30, you can go ahead and get started.Fill out the forms that are available and if you have all that you need, go ahead and e-file your return.Your tax software company or paid tax professional will hold your return until the IRS is ready to take it. If you send in dead-tree paper forms to the IRS, they’ll just sit there in your IRS processing office until Jan. 30.

via 2012 and 2013 tax rates, income brackets – Don’t Mess With Taxes.

Questions and Answers for the Additional Medicare Tax

The following questions and answers provide employers and payroll service providers information that will help them as they prepare to implement the Additional Medicare Tax which goes into effect in 2013. The Additional Medicare Tax applies to individuals’ wages, other compensation, and self-employment income over certain thresholds; employers are responsible for withholding the tax on wages and other compensation in certain circumstances. The IRS has prepared these questions and answers to assist employers and payroll service providers in adapting systems and processes that may be impacted.

via Questions and Answers for the Additional Medicare Tax.